USDA Civil rights compliance

All University of Missouri Extension administrators, faculty and staff are responsible for ensuring that they follow University and federal laws, regulations and policies relative to civil rights, Affirmative Action and Equal Employment Opportunity. MU Extension follows USDA's standards of compliance for extension programs and requirements for land-grant institutions. This includes the following requirements:

  • Maintaining civil rights files
  • Creating annual Affirmative Action plans
  • Conducting internal compliance reviews
  • Providing training
  • Collecting program demographic data

Internal compliance reviews

Internal compliance reviews of each county office are conducted every three years. The reviews will be conducted by the regional director and the Human Resource Manager.

MU Extension Policy for Internal Civil Rights Compliance Reviews (PDF)



East Central region-- August 2016
Urban East region-- May 25, 2017
Urban West region-- June 14, 2017


Southeast region-- November 21, 2017
West Central region-- January 24, 2018
Northeast region-- June 19, 2018


Northwest region
Southwest region

Civil rights forms

Internal Civil Rights Compliance Review Onsite by Human Resource Manager  (PDF) - Revised May 2018
Internal Civil Rights Compliance Review Onsite by Regional Director (PDF)


Checklist for County Civil Rights Files (PDF) — Revised May 2018
Checklist for State Extension Civil Rights Files (PDF) — Revised May 2018

Each county must maintain a file of the following forms:

List of County Extension Personnel (DOC)
University of Missouri Extension County Committee Report (DOC)
University of Missouri Extension 4-H Activity Form (DOC)
Outside Group Report (DOC) — List of organizations receiving significant technical assistance
County Extension Council Membership (DOC)
Accessibility Self-Evaluation Checklist (PDF) — Section 504 of the Rehabilitation Act of 1973
Annual Notification of Review for Civil Rights Files (PDF) — Completed by county program director

Guidelines for Securing Compliance Statements from Organization (PDF) — CR-1, CR-2, CR-3, 4-H Name and Emblem Request
CR-1, Assurance of Compliance (PDF) — Updated Nov. 2016
CR-2, Certification of Reasons for Nonparticipation for Clubs Where Interracial Mix Is Possible but Not Achieved (DOC)
CR-3, Annual Certification of Compliance for 4-H Clubs (DOC)
Y633, 4-H Name and Emblem Request

Coding Lists (PDF)


Voluntary demographic information collection

Each person involved in state or local extension programming should report the demographics of the audiences served, as required by USDA. Voluntary Demographic Information forms may be used to collect this information.

Forms should be given to each program participant. It is not appropriate to guess the demographic information for part of a group and give the form to others for completion. Participants are not asked for names or other personal information, so forms should be collected in a manner in which participants don't feel as though they are being singled out or identified personally. Information collected may be used for affirmative action reporting in WebApps.

Voluntary Demographic Information Form 2 (PDF)

Affirmative action

Affirmative Action Planning (PDF)
Affirmative Action Reports (PDF)

Civil Rights Compliance Review 2006

2006 USDA Civil Rights Compliance Review Report (PDF)
        MU Extension/LU Cooperative Extension Response to USDA Civil Rights Compliance Review Report (PDF)
Equal Employment Opportunity Compliance Review in the Cooperative Extension Service Cooperating with the USDA and County Governments (PDF)
        Extension Programs (PDF)
        Research Institutions (PDF)


MU Extension HR