University of Missouri Extension

Administrative Management-Fiscal

Fiscal Administrative Management

Forms

University of Missouri Extension fiscal policies and procedures comply with University of Missouri policies, as well as the guidelines of its funding partners.

Notice: Consistent with the IRS rate and University practice, the maximum mileage reimbursement rate for business transportation expenses will change to 58.5 cents per mile for business miles driven during the period July 1, 2008 through December 31, 2008.

Vouchers

Travel - Daily Expense Detail (UM Form 11A) - For travel starting July 1st, 2008
Travel - Daily Expense Detail (UM Form 11A) -For travel June 30th & before
Preferred for regional travel
Travel - Trip Expense Detail (UM Form 11) - For travel starting July 1st, 2008
Travel - Trip Expense Detail (UM Form 11) -For travel June 30th & before
Supplemental Accounting Voucher (UM Form 12)
UM-SE 32 - County Statement (Excel file)
Moving employee voucher (UM 17)- For moving starting July 1st, 2008
Moving employee voucher (UM 17)-For moving June 30th & before
Memo for Travel Expenses after 60 Days (Word doc)
(Note: Expenses reported more than 60 days will be treated as taxable income as required by University policy. The BPM 505 Travel Memo must be completed by the regional director or authorized approver and attached to the travel expense form.)
Cell Phone Agreements
Non-payroll direct deposit form
Independent Contractor Checklist
Conflict of Interest Disclosure Form
Travel card application (thru MIS) or print & fill out form
Petty Cash Purchase Voucher (UM25)

-New!

Petty Cash Letter(for changing custodianship)-New!

Internal Order Form (IOF UM48) (Excel file)
Regional mocode request form (Excel form)

Purchasing card

Purchasing card application (PDF)
Purchasing card change/cancellation (PDF)
Receipt Replacement Form (PDF)
Request Receipt Letter-if missing receipt is over $5, in addition to Receipt Replacement Form

Purchase Orders

Bid Summary (UM54)

Sole Source Request-if the purchase is big enough it should be bid out but is unique enough that you can only get it from one vendor. Filled in and sent to appropriate buyer.

Invoices

County Council Agreement (Word file)

Contracts

Consulting Agreement (paid with grant funds) (PDF)
Consulting Agreement (paid with non-grant funds) (PDF)
Amendment to Consulting Agreement (PDF)
Independent Contractor Documentation (PDF)
Speaker Form (paid with grant funds) (PDF)
Speaker Form (paid with non-grant funds) (PDF)
Subcontract Information Form (PDF)

Miscellaneous

Corporate Express application for online ordering (Word doc)
Inventory employee checklist
CEU Transcript Request(PDF) Questions? Contact Carol Heffner 882-7146

Contact:
Callie Glascock Glascockck@missouri.edu
Administrative Manager

Updated 10/10/08