Council resource toolbox

For more than 100 years, MU Extension has been an innovator in providing responsive, reliable and relevant resources that impact lives. Our mission is to disseminate the research and knowledge from our campus to benefit all the citizens in every corner of Missouri. Thanks to the federal establishment of land-grant universities, millions of people, who have never set foot on a college campus, can improve their lives, help drive their local economies, help prepare local youth for leadership and STEM (science, technology, engineering and math) jobs, and aid communities to become more resilient.

As you are an elected or appointed council member and dedicated advocate for MU Extension in our state, we want to arm you with the most accurate and timely information possible. We have designed a resource “toolbox” to help you have at your disposal the educational information, guidelines, by-laws and tools you need to be an advocate for and informed about extension.

The following links are designed to assist council members and officers to best carry out your office duties and serve the constituents you represent. We have tabbed the categories for easy reference and added subheads within the larger categories (in alphabetical order) to help you find what you are looking for in the most expeditious way possible.

Our contact information is under the assistance tab, and we welcome your input and feedback as we continually strive to improve this new tool. 

— Mark Stewart, director of off-campus operations



For more information, please contact: 

Mark Stewart
Director of Off-Campus Operations
212 Whitten Hall
Columbia, MO 65203
Phone: 573-882-4344
Cell: 573-356-4055

Mark Stewart, director of off-campus operations, is the liaison to state and regional councils and the person who works with regional directors and their councils.

Awards and recognition

1. Certificates of Appreciation for Council Members at end of their term/service.

A customizable Certificate to present to out-going Council Members and Officers for their Service

For use by MU Extension County Offices for:

2. Certificates to show gratitude to Groups and Businesses, who are not included in Leaders Honor Roll.

A customizable Certificate to present to them as needed.

For use by the MU Extension County Offices.

3. Certificates for Leaders Honor Roll, (in case of emergency)

A customizable Certificate for couples and a Separate template for individuals, to honor Champions of Extension and 4-H

The call for nominations goes out each September from the Director of Strategic Partnerships. Names collected by Nov. 1
Certificates process runs through the campus office, and certificates are mailed out. Historic database of all honorees kept. Please note that businesses and organizations are not honored in the Leaders Honor Roll. See certificate above #2 instead. However, in case of a last minute misspelling or change, they are also provided on line.

To complete the fillable fields, you must save the file and open in Adobe Acrobat. To save, Right-click and choose Save as.

For assistance, contact:

Tracy Feller, Director, Strategic Partnerships
Phone: 573-882-4134

Bragging points

County councils

Council overview

County information






Regional councils

Council overview

Regional information






State council

Council elections

County council election information

Nominee publication form (DOC)
This must be an official legal notice.

Nomination petition for the office of council member (DOC)
25 or more signatures are required for candidacy.

Election Meeting Notice (DOC) (if polls or meetings are used)
This may be adapted to polling place type of election.

Voting instructions letter to accompany ballot (DOC)
Postage must be paid by the local council.

Sample ballot (DOC)
Add the number of districts and nominees applicable to the county.)

Sample ballot  poll or meeting (DOC)

Registration log (DOC)
If meetings or polls are used

Certification of district election (DOC)
To be used if polls or meetings are used

Sample news article (DOC)
To be published one week before final date for receiving mail ballots

Sample letter (DOC)
to use in contacting local farm organizations for extension council appointments.

Sample letter calling first council meeting after the election (DOC)

Suggested news release seeking nominees (DOC)
This should go out in November.

Suggested news release to go out in December (DOC)

Suggested news release to go out in January (DOC)

Sample radio public service announcement (DOC)
To run during the nomination period

Sample radio public service announcement (DOC)
To run prior to elections

Council meeting dates

Guidelines for creating council events in myExtension

Access myExtension at

  1. Create all council meeting events as single session events.
  2. Market county council meetings and special events on your county calendars.
  3. Market regional council meetings and regional special events on your region calendar. Region calendars can be found under extension calendars on the calendar tab.
  4. All council meetings and events should be posted to the web. Council meetings and events are displayed on the county council pages, region council pages, state council pages, county calendars and region calendars.
  5. In myExtension report the participants who attended the council meetings and special events include the learning outcomes.
  6. In myExtension you can view the Council activity report to see scheduled council meetings and special events here:
  7. After you have scheduled your council meetings and special events you are encouraged to run the Council activity report, print copies of the report for your council members.

Counties and regions

County budgets

County District Option

County support staff

Elected officials

Events and presentations


Human resources tools for councils



Employment Tools


Personnel manual (sample)

Family Medical Leave Act (FMLA)

Legal compliance

This site includes information on:

  • Age Discrimination in Employment Act (ADEA)
  • Americans with Disability Act (ADA)
  • Equal Pay Act
  • Fair Labor Standards Act (FLSA)
  • Family Medical Leave Act (FMLA)
  • Health Insurance Portability and Accountability Act (HIPPA)
  • Occupational Safety and Health Act (OSHA)
  • Sexual harassment

Required posters

  • MODES-B-2 Notice to workers concerning unemployment benefits
  • WC-106 Workers' compensation
  • MCHR-9 Discrimination in employment
  • LS-52 Missouri minimum wage law

E-verify documents

This site includes information on:

  • Right-to-work posters
  • E-verify participation poster


Separation Tools

Related external sites



Important links

Marketing and communications

MU student recruitment


Partnership and stakeholder development: coming soon


Policies and procedures


Full program index

For a complete list of programs offered by extension, visit the program index.

MU Extension 101

For more than 100 years, MU Extension has provided practical education to Missourians based on the research and resources of the University of Missouri.

Over the decades, pictures that demonstrate how extension improves lives and communities have been collected. We've assembled photos from then and now to tell the story of what we do, so you can learn our history, understand the present and plan for the future. Visit the #MUEXT101 Web page to take a look.



Stakeholder relations


Legislative Day 2018

Council to Campus 2017

State statutes



Extension Council Youth

Moodle course

Councils Leadership Training overview

Extension information

Youth leadership

YouTube videos

Return to the council overview page